Construction punch list template
Track incomplete work by location, responsible trade, and due date. Record completion separately from verification so a reported fix remains visible until the designated reviewer accepts it.
The starting row is fictional. Edit it or remove it and add your own records. Inputs stay in this browser session and are not automatically saved or transmitted. Export the reviewed CSV to keep a copy.
What belongs on a construction punch list?
Record one observable item by location, assign responsibility and a due date, then keep completion separate from the named reviewer’s verification. The status check remains open until the required verification evidence is entered.
How to use the worksheet
- Record one observable item per row, with location and evidence.
- Assign the responsible trade and a completion date target.
- Mark Ready for review after the work is reported complete.
- The designated reviewer records acceptance and verification date.
Closeout check = Verified only when status is Verified and completion date, verified-by name and verification date are present. A missing prerequisite shows the exact missing fields. Open/Ready for review remain open until verified.
A worked example
For a fictional door closer adjustment in Room 204, assign the responsible trade and target date. When the repair is reported complete, mark it Ready for review. Choose Verified only after the named reviewer records the completion and verification dates.
What to check before using the output
Verification follows the project’s agreed review process. This worksheet does not certify code compliance, substantial completion or contractual acceptance.
Start the punch list before the final walk
Begin recording incomplete items as rooms, floors or work areas become ready for review. Keep one current list, with stable item IDs, so successive walks update the same record rather than creating competing lists. Agree who reports completion and who verifies it under the project's review process.
Write items a trade can act on
- Name the exact room, level, gridline or elevation.
- Describe the observable condition and reference the applicable requirement when available.
- Assign a responsible trade and a clear next action; split items that need separate responsibilities.
- Reference a photograph or drawing that helps locate the issue.
- Set a due date and record the date the work is reported complete.
Ready for review and Verified are different stages
Ready for review means the work has been reported complete and needs the designated review. Verified means the named reviewer has checked the item and entered the required completion and verification dates. If an item fails review, keep its history and return it to the team's open-work process. A completed field alone does not establish that the work meets project requirements.
Carry verification into closeout
Keep the verified list with the handover record, alongside the applicable warranties, operating information, as-built records and inspection documentation. Check outstanding items and missing verification before treating the list as ready for closeout. This worksheet does not certify substantial completion or replace contractual acceptance.