Every construction team knows the feeling—projects can get chaotic. Tight deadlines, hundreds of moving parts, and a constant battle against outdated information. 

In our work with general contractors and developers, we’ve seen certain pitfalls crop up again and again. Below, we highlight five common construction project management mistakes that might be holding your projects back—and how to fix them. 

Mistake #1: Relying on Spreadsheets and Paper-Based Tracking 

Spreadsheets feel safe—but they’re not. They're prone to formula errors, inconsistent version control, and don’t scale with your team. Paper? Even worse. It’s easy to lose, and always outdated. 
 
How to avoid it: 
Move critical processes to a cloud-based platform. Jet.Build centralizes your RFIs, drawings, tasks, and financials—so everyone is working off the same page, in real-time. 

Mistake #2: Communication Silos Between Field and Office 

The field sends a photo via text. The architect responds via email. The PM updates a spreadsheet. And no one else sees it. Sound familiar? 
 
How to avoid it: 
Use a shared platform that lets all stakeholders communicate inside the same environment. Jet.Build eliminates blind spots and boosts transparency across roles. 

Mistake #3: Using Too Many Disconnected Tools 

Your drawings are in one system. RFIs in another. Budget in a third. The more tools you juggle, the more things fall through the cracks. 
 
How to avoid it: 
Reduce app overload. Jet.Build replaces multiple disconnected tools with one clean, integrated platform. 

Mistake #4: Ignoring Project Data 

Your team collects logs, RFIs, timecards—but rarely uses that data to make smarter decisions. That’s a missed opportunity. 
 
How to avoid it: 
Track KPIs like RFI response time, budget drift, and schedule performance. Jet.Build dashboards give you real-time insights to spot trends before they become problems. 

Mistake #5: Failing to Empower the Team 

Too many project systems gatekeep information. Or worse, they rely on one person to update everything manually. That creates bottlenecks and missed details. 
 
How to avoid it: 
Let the field log daily activity. Assign ownership. Create custom permission levels. Jet.Build is built for collaboration—with full control over who sees what. 

Wrap-up: Better Tools, Fewer Mistakes 

Every GC and developer wants fewer delays, clearer visibility, and better communication. These five fixes are a great place to start—and Jet.Build is built to help you implement them, fast. 
 
✅ Say goodbye to the spreadsheet shuffle. 
✅ Get ahead of issues before they snowball. 
✅ Keep your team aligned and moving forward. 
 
🚀 Ready to simplify your next project? Request a demo or start your free trial today.